Why Electronic Document Management?
Electronic document management means learning to manage content and the documents that support it in a digital world. ¬†Being paperless could mean different things to different people. ¬†It could mean content management, document management, business process management, document imaging, records management or document capture among others. ¬†To be paperless, you should consider the importance of managing digital information and maintaining the integrity of the document as the source. ¬†Managing digital documents takes a degree of discipline. ¬†Many things need to be considered such as what is the document? ¬†Why is it needed? ¬†How will the documents be accessed and used? ¬†Who needs to access it? ¬†Is the information sensitive? ¬†How long must the information be kept? ¬†Am I complying with current laws and regulations?
Your source files must be reliable or an accurate representation of the original. ¬†When you are evaluating going paperless, the archive file you choose must be reliable 5, 10 or even 30 years from now. ¬†For electronically born documents, retaining the native format is the most desired format. ¬†For paper to image files, PDF is the ideal format for sharing, archiving and meeting legal requirements.
A completely paperless office in a typical business environment today is not totally realistic, however, there is no reason not to begin the initiative, improve processes and benefit from better leveraging information immediately.
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