Document Management For Legal and Litigation Support

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Industry – Legal / Litigation Support

The DocuLex Archive Studio Content Management Software Suite is an excellent fit for businesses that revolve around documents and email, such as legal departments and law offices.

Litigation and transaction documents are created in volumes, which include word processing documents, e-mail and paper-based files. This information represents the firm’s best thinking and experience, the intellectual capital of the organization, “corporate memory”. Document management solutions that unlock the value of this in-house work product can provide organizations with a distinct competitive advantage.

Content Control:
Consolidate all pertinent business information into a single browser based system with full access to documents via your intranets, extranets, or the Internet. Access WebSearch, a component of the Archive Studio Software Suite, from inside familiar desktop tools, such as Microsoft Word, Microsoft Outlook, and other desktop products. Easy-to-use and cost-effective solutions help firm staff work together and share matter-related document content securely with both colleagues and clients. Keep up with the increasingly complex transactions, being worked on at the same time.

With Archive Studio, offered either as a server-based product or a service in the Cloud, efficiently manage the matter or engagement lifecycle, from the initial opening through the final disposition and destruction of its content.

Document Management:
Retrieve your electronic document files, quickly and easily. Fulfill compliance concerns for secure document storage, policy based retention, activity logs and document access.

With eDiscovery being crucial to the legal industry, with Archive Studio, documents are promptly available, presented by key values such as client or matter number, client name, document type, or other custom fields. Information can also be identified and retrieved using full text content.

Manage the security and retrieval of various file formats, such as MS-Office and PDF files, plus email with Archive Studio.

Email Management:
Email has become a significant portion of business workflow for many industries, including the legal market. This has created storage and security issues that need to be addressed, not to mention necessary compliance with many regulatory mandates. Having an email archiving solution in place supplies the user with a streamlined means of protecting this vital information, while making it easily accessible for discovery purposes (someone has a copy of your email, do you?). Email, when properly archived, is part of the ever-important “corporate memory”, which must be retained and maintained in many cases for a number of years.
Archive Studio provides an on-demand or on-premise email archiving solution for email storage management, legal discovery, compliance, and policy-based corporate governance needs.

Locate any email by sender, recipient, CC, Date Sent, Date Received, Subject, the text body and content in attachments.

Storage:
Archive Studio can automatically create & manage custom designed folder structures that complement your familiar paper filing method. Utilize the local file storage on your network or remote file server with secure access to the Internet.

Capture and Index:
Capture and index both paper and electronic files easily without causing a disruption to your daily workflow.
Archive Studio ensures the confidence required to retrieve the desired information, when and where it’s needed. All DocuLex software products are easy to use for the document-imaging beginner, while flexible for the experienced user. DocuLex programs are of a Windows or browser based, open-system format.

DocuLex document imaging software supports most major brand production scanners and multifunctional copiers/printers with scanning capability .

The Top 10 List Is Covered:

• Version control/comparison
• Security
• Email capture, profiling and management
• Full text searching of scanned paper and electronic files
• Electronic files capture
• Sharing documents with Check-in/out
• Integrate and communicate with other line of business applications
• Document recognition (Word, Word Perfect, Visio, Excel, PDF, Text, other, etc.)
• Profiling and template control
• Document retrieval, retention and archiving (Easy to use)

Conversion Services From:

• Interwoven
• Hummingbird
• Worldox
• Contact DocuLex about others

The DocuLex Archive Studio software solution legal enables your office with a hosted or server-based document management solution that is simple to use and will immediately add to your productivity and profit by streamlining your business processes, with no huge investment of time, dollars or manpower.

We recommend the following “Archive Studio” selection of Document Management products.

WebSearch – DOCUMENT MANAGEMENT, WORKFLOW, RETRIEVAL AND RECORDS RETENTION
WebSearch manages security and retrieval of indexed and stored electronic files housed locally on a network or remote file server with secure access to the internet. The electronic files may be easily located by searching document-specific descriptions or a combination of full text key words contained in the document. Proximity searching is also available using visual file cabinet and folder structure methods. WebSearch is the electronic document management component accompanying the document imaging and content indexing programs, Goby Capture, Office and Professional Capture.

Goby Capture – DISTRIBUTED and ELECTRONIC FILES
Designed to utilize with digital copiers, network scanners and Microsoft Office. Goby provides walk-up convenience for scanning, indexing, archiving and sharing valuable documents. In addition, Goby offers the integrated capture and indexing capability for MS-Office files such as MS-Word, Excel and Outlook.

WebSearch Browser Based Capture – LOW DEMAND
Designed for use with desktop scanners, WebSearch Capture is a convenient low-volume browser-based document scanning feature built in to WebSearch. It is available for users that desire a simple solution to quickly scan and index documents, making them archived and available on your network or in the Cloud for storage and retrieval. WebSearch Capture is on-demand scanning when needed and requires no desktop installation, only a browser. WebSearch Capture integrates electronic capture of paper files, plus content indexing, which produces searchable electronic files.

Professional Capture – HIGH DEMAND
Designed for use with dedicated scanners or digital copiers, Professional Capture solves the desire to convert large volumes of paper to searchable electronic files. It is a productive software product that fulfills the demands of multiple, complex, imaging projects. Professional offers a wide variety of image processing and indexing capabilities which will streamline and reduce the cost of your conversion projects. DocuLex maximizes technology in order to minimize the labor component associated with document imaging, indexing and printing.