DocuLex Industry – Real Estate / Title
Real Estate Professionals – how long does it take you to find a customer’s crucial document? Do you find yourself at your desk with multiple files open, paperwork all over, and then you get a call needing a document immediately? How do you quickly and efficiently locate that requested document? How can you be sure that a client’s sensitive personal data is secure? With your hectic in and out schedule, how can you ensure that documents are not being lost or misplaced?
What if you had a solution that stored all of your documents in one place, and you would be guaranteed to be able to find each and every one of those documents, for up to seven years or more, in an instant – from anywhere? Not only would you never lose a document, but because the electronic version would be stored away from your office, you now instantly have a foolproof disaster recovery plan for all of this legally binding information.
The DocuLex Archive Studio Software Solution requires no technical expertise or extra computing power. Capture, manage, index and store your paper and electronic documents with one simple solution.
- Scan documents as you receive them or once the transaction is closed
- The software automatically files the document
- Documents are always accessible online for one or many authorized users
- Instantly be able to retrieve any document through a secure internet browser, from your home, office or on the road.
- Retrieval can be performed through any keyword search, such as buyer, seller, property address, policy number, loan number, grantee name, document type, transaction date or other custom fields
- Be able to electronically send documents outside of your office or internally in an instant, or print them if needed
- Cloud or server-based enabled electronic storage ensures regulatory compliance such as the FTC Safeguards ACT for secure document storage and disaster recovery
The Archive Studio Software Suite Component, WebSearch, streamlines, tracks, and controls the entire document flow process by automating information-gathering and decision making. The system creates dramatic efficiencies through its built-in workflow management logic and anyplace/anytime connectivity capabilities. Customization to your specific application can be performed using business rules developed your own policies, product definitions, user roles, and operating procedures, as well as the application of DocuLex’s industry “best practices” expertise. The DocuLex Archive Studio software solution for real estate and title enables your office with a hosted or server-based document management solution that is simple to use and will immediately add to your productivity and profit by streamlining your business processes, with no huge investment of time, dollars or manpower.
Ask us about our special Real Estate program. You may qualify for a complete Cloud based Document Management solution virtually FREE.
The DocuLex Archive Studio software supports most major brand production scanners and multifunctional copiers/printers with scanning capability.
We recommend the following “Archive Studio” selection of Document Management products.
WebSearch – DOCUMENT MANAGEMENT, WORKFLOW, RETRIEVAL AND RECORDS RETENTION
WebSearch manages security and retrieval of indexed and stored electronic files housed locally on a network or remote file server with secure access to the internet. The electronic files may be easily located by searching document-specific descriptions or a combination of full text key words contained in the document. Proximity searching is also available using visual file cabinet and folder structure methods. WebSearch is the electronic document management component accompanying the document imaging and content indexing programs, Goby Capture, Office and Professional Capture.
Goby Capture – DISTRIBUTED and ELECTRONIC FILES
Designed to utilize with digital copiers, network scanners and Microsoft Office. Goby provides walk-up convenience for scanning, indexing, archiving and sharing valuable documents. In addition, Goby offers the integrated capture and indexing capability for MS-Office files such as MS-Word, Excel and Outlook.
WebSearch Browser Based Capture – LOW DEMAND
Designed for use with desktop scanners, WebSearch Capture is a convenient low-volume browser-based document scanning feature built in to WebSearch. It is available for users that desire a simple solution to quickly scan and index documents, making them archived and available on your network or in the Cloud for storage and retrieval. WebSearch Capture is on-demand scanning when needed and requires no desktop installation, only a browser. WebSearch Capture integrates electronic capture of paper files, plus content indexing, which produces searchable electronic files.
Professional Capture – HIGH DEMAND
Designed for use with dedicated scanners or digital copiers, Professional Capture solves the desire to convert large volumes of paper to searchable electronic files. It is a productive software product that fulfills the demands of multiple, complex, imaging projects. Professional offers a wide variety of image processing and indexing capabilities which will streamline and reduce the cost of your conversion projects. DocuLex maximizes technology in order to minimize the labor component associated with document imaging, indexing and printing.