Industry – Automotive / Logistics / Manufacturing / Utilities
The Archive Studio Content Management Software Suite automates many business functions in the automotive, logistics, manufacturing and utilities industries, such as managing client or vendor files, employee records, accounting records, product support documents, proof of delivery, maintenance records, service and parts orders and new merchandise deals.
In the case of the automotive market, legal and privacy requirements mandate that auto dealerships retain deal packets securely for new car sales. These packets typically contain finance records, title applications, a driver’s license copy, proof of insurance, an odometer statement, and other support files. Other documents that must be maintained include service orders, including written remarks from the mechanics and warranty work performed. Logistics , Manufacturing and Utilities have many similar requirements with document retention and management.
With Archive Studio, secure access permissions and full-text searching of electronic files ensure greater employee productivity, with the added protection of an electronic vault for storing privileged information. Archive Studio allows you to capture, index, manage, store and retrieve your electronic and scanned document files, including email, quickly and easily. Archive Studio addresses and fulfills many compliance concerns for secure document storage, activity logs and document access.
By employing the Archive Studio software, either as a server-based product or a service in the Cloud, documents are promptly available, presented by key values such as client or vin number, client name, order number, document type, or other custom fields. Information can also be identified and retrieved using full text content. Archive Studio allows you to manage the security and retrieval of various file formats, such as MS-Office and PDF files, plus email. It can automatically create & manage custom designed folder structures that complement your familiar paper filing method, utilizing the local file storage on your network or remote file server with secure access to the Internet.
Email Archiving and Compliance:
Email has become a significant portion of business workflow for many industries, including automotive, logistics, manufacturing and utilities. This has created storage and security issues that need to be addressed, not to mention necessary compliance with many regulatory mandates. Having an email archiving solution in place supplies the user with a streamlined means of protecting this vital information, while making it easily accessible for discovery purposes (someone has a copy of your email, do you?). Email, when properly archived, is part of the ever-important “corporate memory”, which must be retained and maintained in many cases for a number of years.
Archive Studio provides an on-demand or on-premise email archiving solution for email storage management, legal discovery, compliance, and policy-based corporate governance needs – a must have. Archive Studio allows organizations to reduce the demands on Exchange and eliminate PSTs, while providing a virtually unlimited browser based mailbox for knowledge workers. Archive Studio combines document management, email management and records management with one manageable application.
DocuLex ensures the confidence required to retrieve the desired information, when and where it’s needed. All DocuLex software products are easy to use for the document-imaging beginner, while flexible for the experienced user. DocuLex programs are of a Windows or browser based, open-system format.
DocuLex document imaging software supports most major brand production scanners and multifunctional copiers/printers with scanning capability.
We recommend the following “Archive Studio” selection of Document Management products.
WebSearch – DOCUMENT MANAGEMENT, WORKFLOW, RETRIEVAL AND RECORDS RETENTION
WebSearch manages security and retrieval of indexed and stored electronic files housed locally on a network or remote file server with secure access to the internet. The electronic files may be easily located by searching document-specific descriptions or a combination of full text key words contained in the document. Proximity searching is also available using visual file cabinet and folder structure methods. WebSearch is the electronic document management component accompanying the document imaging and content indexing programs, Goby Capture, Office and Professional Capture.
Goby Capture – DISTRIBUTED and ELECTRONIC FILES
Designed to utilize with digital copiers, network scanners and Microsoft Office. Goby provides walk-up convenience for scanning, indexing, archiving and sharing valuable documents. In addition, Goby offers the integrated capture and indexing capability for MS-Office files such as MS-Word, Excel and Outlook.
WebSearch Browser Based Capture – LOW DEMAND
Designed for use with desktop scanners, WebSearch Capture is a convenient low-volume browser-based document scanning feature built in to WebSearch. It is available for users that desire a simple solution to quickly scan and index documents, making them archived and available on your network or in the Cloud for storage and retrieval. WebSearch Capture is on-demand scanning when needed and requires no desktop installation, only a browser. WebSearch Capture integrates electronic capture of paper files, plus content indexing, which produces searchable electronic files.
Professional Capture – HIGH DEMAND
Designed for use with dedicated scanners or digital copiers, Professional Capture solves the desire to convert large volumes of paper to searchable electronic files. It is a productive software product that fulfills the demands of multiple, complex, imaging projects. Professional offers a wide variety of image processing and indexing capabilities which will streamline and reduce the cost of your conversion projects. DocuLex maximizes technology in order to minimize the labor component associated with document imaging, indexing and printing.