User feedback is important to us – Once a quarter DocuLex hosts a meeting with our sales, support and development staff to discuss the various ways in which we can improve our document management and email archiving products . If you would like to attend one of the sessions in our Florida office, please contact DocuLex sales.
Five Star rating by Buyers Laboratory for Archive Studio Document Management Software
DocuLex Archive Studio 4.2.22 is a document management repository to form a cohesive content management, workflow and document collaboration system. Noteworthy is that it’s one of only a few offerings on the market that includes the archive component, WebSearch, and a robust scan component, Goby Capture, in a single package. Furthermore, except for the additional logins for the repository, all features and functionality are standard so businesses receive everything up front. The software helps organizations achieve greater efficiency, comply with regulations such as HIPAA and, most importantly, manage the lifecycle of myriad types of files. Once documents are scanned into the archive, or directly saved there from virtually any application, users can, among other things, search, retrieve, add metadata to and share files, all from a Web browser. Workflow is another part of the system and has been dramatically enhanced from the previous version. Powered by DocuLex’s “decision engine, “ organizations can automate the structure of document exchanges so work activities have consistency and are accomplished efficiently and to completion. Read the complete report at www.buyerslab.com.
NEW Releases and News
May 2013
An open Letter to Our Valued Dealers:
DocuLex, LLC is pleased to announce that we have expanded our product and service offerings by partnering with three other companies under the corporate banner of Protected Trust, LLC.
The new entity, Protected Trust, brings decades of experience in managed services and infrastructure that provide solutions to keep digital information assets secure, private, and compliant. Protected Trust believes trust and privacy are essential for building meaningful relationships.
Because of that, we want you to feel comfortable with the changes and to answer whatever questions you may have. Contact us or visit our announcement page for additional information.
www.DocuLex.com/ProtectedTrust
Expanded products and services for Protected Trust include email services, email encryption, document management, email archiving and discovery. Data center services, such as server colocation, virtual dedicated servers, private data suites, and much more. Protected Trust provides security and privacy throughout the data lifecycle – from creation to destruction.
Thank you for your trust. Let us know how else we can help your business manage its risk and accomplish its mission.
You can download the Protected Trust Press Release here.
Respectfully,
David Bailey, VP Business Development
(formerly CEO of DocuLex, LLC)
March 2013
DocuLex – Data Center Colocation and Managed Services
Data Center Facilities, Dedicated and Virtual Servers, Network Backbone Services
Winter Haven, FL – March 13, 2013 – DocuLex, Inc.(www.doculex.com), creator of award-winning, business-ready document management software, announces IF&D services, their new data center managed services offering. DocuLex’s sister company, Inland Fiber & Data (IF&D) is an owner and operator of a Tier IV data center, colocation facility in Winter Haven, Florida. The physical building is owned and operated by the 6/10 corporation, parent company of DocuLex, Inc.
Inland’s primary facility includes over 40,000 square feet of colocation and private data space and approximately 45,000 square feet of carrier and telco hotel facilities. The Inland facilities are SSAE 16 compliant and were designed and developed with the needs of the mission critical end-user in mind. Carrier grade facilities with fiber rich environments suit organizations seeking geo-security and system flexibility. Organizations can relax knowing that their critical business systems are protected by multiple levels of security, uninterruptible power, redundant HVAC systems, fire suppression and responsive monitoring and management.
DocuLex’s IF&D services, offers managed computer and data services such as: Hosted Dedicated Servers, Virtual Dedicated Servers, Managed Colocation and network backbone services. “Our support staff makes the difference,” states David Bailey, DocuLex President. “Our data center services are supported by knowledgeable IT staff members that work for you, answer the phones when you call and provide responsive and reliable results.”
About DocuLex IF&D Services IF&D offers cost-effective cloud computing solutions that allow you to access the IT infrastructure and platform assets best suited to your company’s changing business needs, without a large capital investment or compromising security, reliability or performance.
Flexible, scalable and performance driven, our data center services utilize cloud technology trends such as Infrastructure as a Service (IaaS), Software as a Service (SaaS), Dedicated Virtualization and more to provide on-demand resources via the public Internet and/or private network connections.
Use what you need, when you need it – with reliable results.
DocuLex IF&D services can help your business operate, maintain and improve systems operations, enhance technology planning, manage operational finances and even meet regulatory requirements.
February 2013
DocuLex Releases Archive Studio Enhancements – Enterprise Print Capture
Archive Studio’s Document Management, Workflow and Email Discovery solution includes enhanced print capture
Winter Haven, FL – February 26, 2013 – DocuLex, Inc.(www.doculex.com), creator of award-winning, business-ready document management software, announced today the availability of the company’s enterprise print capture. Print capture meets the processing demands of organizations leveraging their investment of the Archive Studio product to capture documents from all locations and numerous desktops, with no regard to cost or user licenses. Archive Studio’s Goby Capture has been updated to meet user expectations for on-demand capture of any printed material, from anywhere at any time. Users can utilize the capture component of Archive Studio without any additional cost. Users of WebSearch can securely capture and index documents directly into WebSearch without additional capture license purchases or click fees. Print Capture supports all major applications such as Adobe Acrobat, QuickBooks, Sage, Office 365, and Microsoft Dynamics. “This is a value added release,” states David Bailey, DocuLex President. “Staff members can leverage this technology for productive on-demand capture and indexing of business documents deposited directly into their WebSearch repository. All that is needed is a link to their local WebSearch installation or cloud subscription.”
About Archive Studio’s WebSearch WebSearch is the document management component of Archive Studio. WebSearch may be utilized as a service in the cloud or acquired as an on-premise server-based solution.
WebSearch is a secure, browser-based document management software that enhances internal and external collaboration, business process workflow, email archiving, corporate compliance and records retention management scheduling. The program was developed for use throughout a business’s operations to regulate and streamline the flow of documentation and secure content access from any location at anytime. The WebSearch user interface is similar, yet easier to use, than internet search engines such as Microsoft Bing, Yahoo and Google. Searches are performed by entering specific index field (meta data), full text content or date ranges, search history, search lists and saved searches.
For additional information on DocuLex Archive Studio, and to access an online self-guided demonstration, visit http://www.doculex.com/products/document-management-demos/. For a 3 minute video introduction, visit http://www.doculex.com/resources/document-content-management/
December 2012
DocuLex Archive Studio comes to Brother Online
Collaboration Marks Powerful Addition Of Advanced Document Management Software Suite For Brother Customer Base
Bridgewater NJ – Dec. 18, 2012 – Brother International Corporation, premier provider of products for the home, home office and office, today announced a strategic collaboration with DocuLex, Inc., creator of award-winning, business-ready document management software. The combination adds workflow integration to the DocuLex Archive Studio, an advanced document management software solution. Through Brother Online, a suite of smart, web-based business services and solutions, customers looking to take advantage of cloud computing technology can access multiple services, such as the DocuLex Archive Studio, as well as additional resources and information to support cloud adoption into their businesses. This new offering reinforces the Brother commitment to provide its customers with convenient and affordable access to web-based applications from leading document management companies.
Brother customers can utilize its family of scanners and Multi-Function Center® devices, including the new ImageCenter™ ADS-2500W scanner and MFC-J4510DW all-in-one printer, to move documents from paper to the cloud. Once the document is delivered to the Doculex Archive Studio via the Brother cloud service, users can manage diverse content types from a secure, indexed and searchable electronic repository, virtually anytime and from anywhere. To simplify paper-to-digital conversion, Brother offers its unique one-touch pull scan feature, usable directly from within the Doculex Archive Studio, allowing users to securely scan and send documents to the cloud with the touch of one single button on the user interface. The DocuLex Archive Studio also offers users a full suite of document management, records management and email management capabilities, for a virtually unlimited mailbox and document repository, all via a 100 percent browser-based application. This centralized and robust service offering can help drastically minimize IT overhead for SMBs and large corporate workgroups while streamlining workflow and collaboration.
Features such as WorkSpace and Shareportal help enhance workgroup productivity and collaboration with internal and external tools that ensure all content is easily searchable and accessible by internal workgroups, as well as external clients, vendors and partners. All parties can securely manage and share electronic content directly through a secure link, thus eliminating the need for FTP transfers, email inbox size limits, couriers and overnight services.
“As we aim to bring order to the enterprise, we are thrilled to expand our best-in-class document management solution to the Brother customer base,” said David Bailey, president, DocuLex. “This relationship with Brother marks an achievement in our objective to broaden the reach of this highest-value content management solution.”
To ensure compliance with records retention, security and business continuity policies, the DocuLex Archive Studio automates and simplifies the classification of electronic records with automatic administrative processes and data choices. As new records are entered using Brother one-touch scanners or familiar desktop tools, such as Microsoft® Word, Microsoft® Outlook and other desktop products, retention policies and additional version information are immediately associated with each document. This helps ensure that all content entered is properly labeled with accurate, organized and searchable data to define possible legal holds and eventual destruction based on industry retention and security rules.
“As cloud adoption advances and offers smarter capabilities, businesses of all sizes can now benefit from enterprise-caliber IT services at an affordable price with little to no maintenance,” said Dan Waldinger, Director of Solutions and Services at Brother. “We’re thrilled to pair this powerful technology with our longstanding heritage of quality hardware and machinery to offer a best in-class service to our customers.”
One-Touch Pull-Scanning is currently available on the Archive Studio. The Archive Studio Content Management Software Suite is available as a single server installation or as a Software as a Service (SaaS)/Cloud solution. Users get unlimited access to the industry-acclaimed DocuLex Technical Support Team, latest version software releases and webinar refresh courses.
For more information or to try a live demonstration of the DocuLex Archive Studio, please visit http://www.doculex.com/partners/corporate-partners/brother-cloud
About Brother
Brother International Corporation is one of the premier providers of products for the home, home office and office. The U.S. corporate office in Bridgewater, N. J., was established on April 21, 1954 and currently markets many industrial products, home appliances and business products manufactured by its parent company, Brother Industries, Ltd. of Nagoya, Japan.
These products include an award-winning line of Multi-Function Center® machines and printers. Brother also provides the number-one line of facsimile machines in the U.S. and is the leader in electronic labeling, with its full line of P-touch® Electronic Labeling Systems. For more information you can visit the website at Brother.
August 2012
Ricoh Streamlines Document Management with DocuLex Archive Studio Solution
Archive Studio’s Document Management, Workflow and Email Archive solution includes new improved Java touch panel applet for MFP’s
Winter Haven, FL – August, 21 2012 – DocuLex, Inc.(http://www.doculex.com), creator of award-winning, business-ready document management software, announced today the release of the new improved Archive Studio JAVA MFP touch panel applet. The new improved applet is available through the Ricoh independent dealer channel. Archive Studio, a product of DocuLex, is a document management solution that enables knowledge workers, regardless of location, to securely capture, manage and share electronic content in local server or cloud based document repositories.
Archive Studio’s ability to boost process improvement capabilities offers Ricoh customers increased efficiency and productivity while reducing costs associated with distributing documents, maintaining paper and unstructured electronic files. The solution’s seamless integration with modern Ricoh multifunctional products serves as the gateway for document input and output and allows organizations to tightly control the lifecycle of all valuable information assets. Organizations are ensured that corporate accountability and regulatory compliances are met, as the RiSVP solution software facilitates the flow of documents from initial capture and indexing to policy-based destruction.
“As a longtime solution partner of Ricoh, we are pleased to offer best-in-class document management applications to the marketplace,” said David Bailey, President, DocuLex. “We are resolute in our commitment to continue to bring to market, scalable, robust and easy to use solutions that help Ricoh customers manage documents efficiently and enhance core business processes.”
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Formal Press Release Click Here
July 2012
DocuLex Releases Archive Studio’s Enhanced Browser Based Capture – Enterprise Capture from the Cloud
Archive Studio’s WebSearch Document Management, Workflow and Email Archive solution includes browser based document capture
Winter Haven, FL – July 16, 2012 – DocuLex, Inc.(www.doculex.com), creator of award-winning, business-ready document management software, announced today the availability of the company’s enterprise capture from the cloud. Cloud based document capture meets the processing demands of organizations leveraging their investment of the Archive Studio product to capture documents from all locations and numerous desktops, with no regard to cost or local installation requirements. WebSearch 4.4.4 has been updated to meet user expectations for on-demand capture, from anywhere at any time. Users can utilize the capture component of WebSearch without any additional cost. Users of WebSearch can securely scan and index documents directly into WebSearch without additional capture license purchases or click fees. WebSearch Capture supports all major scanner manufacturers, including Fujitsu, Kodak, Panasonic, Canon, Plustek and HP as well as all digital copier scanners such as Ricoh, Sharp and Xerox.
“This is a value added release,” states David Bailey, DocuLex President. “Staff members can leverage modern browser technology for productive on-demand scanning and indexing of business documents deposited directly into their WebSearch repository. All that is needed is a link to their WebSearch installation or cloud subscription; no capture software to install or maintain.”
About Archive Studio’s WebSearch WebSearch is the document management component of Archive Studio. WebSearch may be utilized as a service in the cloud or acquired as an on-premise server-based solution.
WebSearch is a secure, browser-based document management software that enhances internal and external collaboration, business process workflow, email archiving, corporate compliance and records retention management scheduling. The program was developed for use throughout a business’s operations to regulate and streamline the flow of documentation and secure content access from any location at anytime. The WebSearch user interface is similar, yet easier to use, than internet search engines such as Microsoft Bing, Yahoo and Google. Searches are performed by entering specific index field (meta data), full text content or date ranges, search history, search lists and saved searches.
For additional information on DocuLex Archive Studio, and to access an online self-guided demonstration, visit http://www.doculex.com/products/document-management-demos/. For a 3 minute video introduction, visit http://www.doculex.com/resources/document-content-management/
About DocuLex Incorporated in 1996, Winter Haven, Florida-based DocuLex creates non-proprietary content management software. Through an extensive worldwide reseller channel, the company offers network-enabled document capture and image processing software, along with browser-based document and content management programs for collaboration, email archiving and compliance, knowledge management, customized workflow and records retention, offered as Archive Studio. Archive Studio is easy to use, productive electronic document management software for any business environment seeking secure Instant Document Access. See www.doculex.com for program information, access to your local dealer and demonstrations.
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Visit us on Linkedin at http://www.linkedin.com/company/DocuLex
Formal Press Release Click Here
June 2012
DocuLex Releases Archive Studio’s WebSearch V 4.4.0 – Enhanced Document Management Solution
WebSearch’s Document Management, Workflow and Email Archive solution is meeting the high demands of enterprise level activity
Winter Haven, FL – June 04, 2012 – DocuLex, Inc.(www.doculex.com), creator of award-winning, business-ready document management software, announced today the availability of the company’s WebSearch version 4.4.0. The new release meets the processing demands of organizations leveraging their investment of the product to manage more than the intended departmental use. WebSearch 4.4 has been upgraded to meet the high demands of enterprise level activity.
WebSearch also includes an integrated browser based capture solution. Any user, with permission, can utilize the capture component of WebSearch without any additional cost. If granted permissions by the administrator, users of WebSearch can scan and index documents directly into WebSearch without additional capture license purchases or click charges.
“This is a monumental release,” states David Bailey, DocuLex President. “WebSearch is making use of current modern technology of Microsoft’s .net architecture, multi transactional parallel processing, plus advanced security and enhanced logging features. This is a recipe for more efficient processing, increased server stability and quicker access to an organization’s decision making information.”
For additional information on DocuLex Archive Studio, and to access an online self-guided demonstration, visit http://www.doculex.com/products/document-management-demos/. For a 3 minute video introduction, visit http://www.doculex.com/resources/document-content-management/.
Formal Press Release click here
May 2012
DocuLex Archive Studio’s Capture V5.3 – Powering Automated Document Imaging for Document Management and Workflow Collaboration
New features will save organizations time and valuable resources with the automation of document processing and field specific indexing based upon newly implemented technologies in text recognition.
Winter Haven, FL May 15, 2012 – DocuLex (www.doculex.com), creators of document management software, announces the V5.3 release of the company’s Archive Studio Image Capture component Goby Capture, facilitating automated document imaging and indexing for document management and workflow collaboration. New features will save organizations time and valuable resources with the automation of document processing and field specific indexing based upon newly implemented technologies in text recognition. Goby capture incorporates eco-friendly enhancements to provide intelligent detection of individual documents, eliminating the need for additional document break cover pages. In addition, advanced OCR processing features were added for increased speed, accuracy and error handling.
Goby Capture also offers ODBC connection to line-of-business applications for pulling existing meta data from an organization’s existing database. Custom XML recognition is added for use with third party MFP touch panel devices and network scanner applications. Goby Capture now harnesses the power to produce workflow status codes and new events, auto notification and the ability to route documents to targeted WebSearch users.
About Goby Capture Goby Capture enhances the walk-up and scan capabilities of networked MFPs, production/desktop scanners, wide format and facsimile units, as well stand-alone units with scan-to-file ability to forward files to a server. The easy to use program provides simplified paper document conversion and electronic document file capture by automating image processing functions at the document server. Distributed capture capability is provided for an unlimited number of users throughout an organization via the program’s Profiler document identification freeware, in tandem with the program’s server-based Monitor image processing component.
With DocuLex Goby Capture, intelligent cover page technologies allow documents to be profiled and cataloged prior to scanning. Indexing criteria may be added via optical mark recognition or 2D bar codes created with user-defined content. In addition, documents containing barcodes or predefined content may be automatically detected as a new document and then indexed. This allows documents to be scanned, indexed and organized electronically, then forwarded to a PC, file archive and to DocuLex Archive Studio’s WebSearch or other document management system.
The result is fully searchable Adobe PDF files with custom meta data specific to each particular document.
Goby Capture supports all popular manufactured scanners and multifunction copy decices.
For additional information on DocuLex Archive Studio, and to access an online self-guided demonstration,
visit http://www.doculex.com/products/document-management-demos/.
For a 3 minute video introduction, visit http://www.doculex.com/resources/document-content-management/.
Formal Press Release click here
February 2012
DocuLex Offers Cloud Document Management for Automotive Dealers
Solution will assist dealer management in policy creation, enforcement and management of an organization’s Information Security Program
Winter Haven, FL – February 14, 2012 – DocuLex, Inc.(www.doculex.com), creator of award-winning, business-ready document management software, announced today its offering of the DocuLex Archive Studio Document Management Software Suite to enable customer file protection and authorized document access for the automotive industry. Archive Studio will provide the safe and secure environment that is required by the Safeguards Rule of the Gramm-Leach-Bliley Act, the FTC Privacy Rule and the Disposal Rule. The Privacy Rule applies to car dealers who:
• Extend credit to someone (for example, through a retail installment contract) in connection with the purchase of a car for personal, family, or household use;
• Arrange for someone to finance or lease a car for personal, family, or household use; or
• Provide financial advice or counseling to individuals.
• Extend credit to someone (for example, through a retail installment contract) in connection with the purchase of a car for personal, family, or household use;
• Arrange for someone to finance or lease a car for personal, family, or household use; or
• Provide financial advice or counseling to individuals.
Penalties for non-compliance of the Safeguard and Privacy Rule can result in fines up to $10,000 per violation for officers and directors personally liable, and for the financial institution liable, penalties of up to $100,000 per violation. The Archive Studio Document Management Software Suite automates many business functions in the automotive industry, such as managing client or vendor files, employee records, accounting files, proof of delivery and parts orders. Other documents that must be maintained include service orders, written remarks from the mechanics and warranty work performed.
Stated David Bailey, DocuLex President, “Automotive Dealers using the Archive Studio Document Management Cloud Service by DocuLex can be assured that their customer’s personal information will be in a secure digital environment, eliminating paper and freeing up valuable storage space. Client files will always be available in an instant, from anywhere, to an authorized user of the service through the DocuLex WebSearch Document Management Software and a secure Internet connection. Nothing will ever be lost, and the Dealer can scan and upload documents immediately as they come in, eliminating the need for maintaining any local desktop or network software. Compliance is completely covered with the service, so by subscribing to the DocuLex Document Management Cloud Service, a Dealer has effectively implemented a complete Information Security Program.”
About Archive Studio’s WebSearch
WebSearch is the document management component of Archive Studio. WebSearch may be utilized as a service in the cloud or acquired as an on-premise server-based solution.
WebSearch is a secure, browser-based document management software that enhances internal and external collaboration, business process workflow, email archiving, corporate compliance and records retention management scheduling. The program was developed for use throughout a business’s operations to regulate and streamline the flow of documentation and secure content access from any location, anytime. The WebSearch user interface is similar, yet easier to use, than internet search engines such as Microsoft Bing, Yahoo and Google. Searches are performed by entering specific index field (meta data), full text content or date ranges, search history, search lists and saved searches.
For additional information on DocuLex Archive Studio, and to access an online self-guided demonstration, click here
December 2011
DocuLex Introduces Cloud Document Management Solution for Real Estate Market
Service enables real estate professionals to more effectively manage all documents with no significant investment of time, dollars or manpower
Winter Haven, FL – December 15, 2011 – DocuLex, Inc., creator of award-winning, business-ready document management software, announced today that it created a customized, hosted document management solution for the real estate industry. The hosted solution by DocuLex offers real estate professionals a way to capture all paper documents in real time and upload them to a remote location for instant electronic archival, management and retrieval – for up to seven years or the state’s required retention period. This solution can also manage all existing and new electronic files, including email, in addition to the scanned paper documents. With the DocuLex hosted solution, real estate professionals can now be guaranteed that no documents, including legally binding documents, will ever be lost. The service is easy to use and does not require any technical expertise to learn. In addition to the secure, web-based hosted document management service, DocuLex also offers a free document scanner to adopters that may not already have one of their own for the initial capture of the incoming paper.
State David Bailey, DocuLex President, “The DocuLex hosted solution for Real Estate was designed around the document management capabilities of a component of our Archive Studio Content Management Software Suite, called WebSearch, and then customized to meet the specific needs of the real estate market. Capturing paper when it comes in to the office is a snap with our web-based scan capability, and then being able to manage these documents and other electronic files through a secure web browser enables real estate professionals to access important documents anytime, from anywhere – which is crucial for these on-the-move professionals. Not only does this solution enable real estate professionals to be more efficient, ultimately enabling them to take on more deals and add to their bottom line, but it also provides a foolproof disaster recovery plan for all legally binding information, as all uploaded documents are stored electronically at our secure hosting site. The highlight of this offering is that we have structured the pricing so that the real estate professional can either choose to pay a small monthly fee for the service, or can choose to literally pass through the fee to their clients as a document preparation fee at closing. Depending upon the real estate professional’s choice, this highly effective solution could cost them nothing at all!”
The DocuLex document management solution for Real Estate requires no technical expertise or extra computing power. Capture, manage, index and store your paper and electronic documents with one simple solution.
• Scan documents as they are received or once the transaction is closed
• The software automatically files the document
• Documents are always accessible online for one or many authorized users
• Instantly be able to retrieve any document through a secure internet browser, from home, office or on the road.
• Retrieval can be performed through any keyword search, such as buyer, seller, property address, policy number, loan number, grantee name, document type, transaction date or other custom fields
• Be able to electronically send documents outside of the office or internally in an instant, or print them if needed
• Cloud electronic storage ensures regulatory compliance such as the FTC Safeguards ACT for secure document storage and disaster recovery
About Archive Studio’s WebSearch
WebSearch is the document management component of Archive Studio. WebSearch may be utilized as a service in the cloud or acquired as an on-premise server-based solution.
WebSearch is a secure, browser-based document management software that enhances internal and external collaboration, business process workflow, email archiving, corporate compliance and records retention management scheduling. The program was developed for use throughout a business’s operations to regulate and streamline the flow of documentation and secure content access from any location, anytime. The WebSearch user interface is similar, yet easier to use, than internet search engines such as Microsoft Bing, Yahoo and Google. Searches are performed by entering specific index field (meta data), full text content or date ranges, search history, search lists and saved searches.
For additional information on DocuLex Archive Studio, and to access an online self-guided demonstration, click here
November 2011
DocuLex Archive Studio Software Certified for Electronic Healthcare Records (EHR) Meaningful Use
SLI EHR certification seal represents that DocuLex document management solution has been tested and certified for use by healthcare providers
Winter Haven, FL – November 10, 2011 – DocuLex, Inc.(www.doculex.com), creator of award-winning, business-ready document management software, announced today that it has achieved the ONC-ATCB Certification™ Seal for its Archive Studio WebSearch Document Management Software. The Seal represents that Archive Studio has been tested and certified for use by healthcare providers seeking to adopt and successfully demonstrate “Meaningful Use of certified EHR technology,” to qualify for incentive funds under the American Recovery and Reinvestment Act (ARRA). The Seal indicates that the DocuLex Software Suite has passed a series of tests to prove compliance with the EHR technical standard as required by the department of Health and Human Services (HHS) Secretary.
Stated David Bailey, DocuLex President, “Adoption of better document management systems by healthcare providers for patient records has been an increasing trend over the last few years based on government incentives and compliance issues. This certification means that our software met the applicable criteria adopted by the Secretary of Health and Human Services. It is approved for use by healthcare providers for the secure management, storage and retrieval of valuable healthcare records. By implementing the Archive Studio Document Management Software Suite, healthcare organizations can easily integrate our software module with their existing practice management software for a complete EHR system. We are proud that our software solution passed all tests for certification without any adjustments necessary. This is testament to the quality document management we can provide healthcare organizations, and we have many successful implementations in place to date.”
About Archive Studio’s WebSearch
WebSearch is the document management component of Archive Studio. WebSearch may be utilized as a service in the cloud or acquired as an on-premise server-based solution.
WebSearch is a secure, browser-based document management software that enhances internal and external collaboration, business process workflow, email archiving, corporate compliance and records retention management scheduling. The program was developed for use throughout a business’s operations to regulate and streamline the flow of documentation and secure content access from any location, anytime. The WebSearch user interface is similar, yet easier to use, than internet search engines such as Microsoft Bing, Yahoo and Google. Searches are performed by entering specific index field (meta data), full text content or date ranges, search history, search lists and saved searches.
September 2011
DocuLex Introduces Web-Based Scanning
Latest release of WebSearch features ease-of-use, web-based scanning application, ideally suited for small office or departmental users
Winter Haven, FL – September 22, 2011 – DocuLex, Inc.(www.doculex.com), creator of award-winning, business-ready document management software, announced today the release of its latest version of WebSearch, the electronic content management component of its Archive Studio Software Suite. The Archive Studio Software Suite is a 100% secure, browser-based solution that is an easy-to-use, productive electronic document management system for any business seeking instant document access. The Suite and its components enable collaboration, email archiving and compliance, customized workflow and records retention. The new version of WebSearch now features a web-based scanning application that does not require a stand-alone capture software solution for digitizing documents. Users do not have to source a third party capture product to scan their documents, thus no cost prohibitive, per-station licensing fees. The DocuLex web-based scanning application allows a company to take full advantage of all
existing desktop scanners if needed, and the application is already covered under the DocuLex WebSearch user license agreement.
For a small monthly fee, businesses can now acquire a complete on-demand document management solution with the DocuLex Archive Studio Suite Cloud/Software as a Service, and the new web scanning application allows them to simply scan their documents through a secure browser. There is no need to learn how to use a capture software solution to scan and index documents for retrieval and management, just follow the prompts in the WebSearch browser and your scanned documents are uploaded to your hosted Archive Studio document management solution.
“This web-based scanning solution is a perfect fit for organizations that want to scan and go – there is no added expense to procure a capture software solution, no local installation, and no learning curve to use the application,” stated David Bailey, DocuLex President. “We offer the entire document management solution in the Cloud, from capture, to workflow, to records retention. Everything is handled through a secure web browser. Users can now leverage as many scanners as they wish to capture their documents, and those documents are uploaded and managed through our Archive Studio Software Suite Software as a Service. This is a perfect fit for companies with limited IT resources and limited budgets, as the per user monthly fee is very affordable.”
About Archive Studio’s WebSearch
WebSearch is the document management component of Archive Studio. WebSearch may be utilized as a service in the cloud or acquired as an on-premise server-based solution. WebSearch is a secure, browser-based document management software that enhances internal and external collaboration, business process workflow, email archiving, corporate compliance and records retention management scheduling. The program was developed for use throughout a business’s operations to regulate and streamline the flow of documentation and secure content access from any location, anytime. The WebSearch user interface is similar, yet easier to use, than internet search engines such as Microsoft Bing, Yahoo and Google. Searches are performed by entering specific index field (meta data), full text content or date ranges, search history, search lists and saved searches.
August 2011
DocuLex Awarded Contract With National Joint Powers Alliance (NJPA)
Partnership provides government municipalities and educational institutions with instant purchasing access for a complete document management solution straight from the NJPA schedule
Winter Haven, FL – August 25, 2011 – DocuLex, Inc.(www.doculex.com), creator of award-winning, business-ready document management software, announced today that the company was recently awarded a contract from NJPA (njpacoop.org) as a preferred provider of Electronic Document Management Software solutions with its Archive Studio Content Management Software Suite. With DocuLex listed as a contract holder with NJPA, NJPA members and future members can now source a Cloud or Server-based document management solution without having to go through an expensive and time consuming RFP process. NJPA has met their member’s procurement requirements as a result of a national competitive contract process. The Archive Studio Suite from DocuLex provides a streamlined approach to indexing, capturing and managing paper based and electronic files.
NJPA is a Member-driven service cooperative with a membership exceeding 35,000. NJPA offers a multitude of products, equipment and service opportunities to education, government and other non-profit entities. Nationally and even beyond NJPA offers Contract Purchasing solutions that enable businesses and organizations to work smarter, bolder and better. NJPA empowers and enables a business and service alliance between buyers and suppliers to drive successful purchasing programs.
The Archive Studio Software Suite is a 100% secure, browser-based solution that is an easy-to-use, productive electronic document management system for any business seeking instant document access. The Suite and its components enable collaboration, email archiving and compliance, customized workflow and records retention.
Stated Bruce Orgrodnik, NJPA Contract Manager, “Our mission is to provide our members and future members one place to source what they may need in terms of quality
equipment and software, eliminating a lot of hassle for them in the purchasing process. We follow a strict protocol when evaluating new companies and products to add as contract holders on our schedule, and DocuLex surpassed our requirements with ease. We are proud to offer our members and future members an approved solution for complete document and content management with the DocuLex Archive Studio Software Suite.”
“We are very pleased to have been awarded this contract with NJPA,” said David Bailey, DocuLex President. “Partnering with a highly-regarded organization such as NJPA allows DocuLex further reach in to the government and not-for-profit communities. This partnership also allows DocuLex to educate these communities about NJPA if they are not familiar, to show them a more streamlined way to purchase solutions through the NJPA schedule by becoming an NJPA member.”
About NJPA
The National Joint Powers Alliance® (NJPA) is a Municipal Contracting government agency established through legal statute in 1977. NJPA serves over 35,000 member agencies throughout the nation with competitively bid and awarded purchasing solutions from industry-leading vendors. www.njpacoop.org
About DocuLex
Established in 1996, DocuLex offers years of experience in the field of document and content management software development. DocuLex serves over 1000 customers
with its award winning Archive Studio product suite, which encompasses document capture, indexing, data conversion, security, 100% browser access, email archiving, workflow, word processing document control and records retention management. Archive Studio is an easy to use, productive content management solution for any business environment seeking secure Instant Document Access, and is available as a server-based product or an on-demand cloud-based software as a service. See www.doculex.com for program information, access to your local dealer and demonstrations.
DocuLex Launches New Website
Website designed to provide best user experience for navigation and access to information
Winter Haven, FL – August 4, 2011 – DocuLex, Inc.(www.doculex.com), creator of award-winning, business-ready document management software, announced today its launch of an entirely new website. The website is designed to provide information seekers, current customers and DocuLex resellers with ease of navigation and quick access to educational content. For those requiring information regarding document management, workflow automation, email archiving or what the differences are between Software as a Service vs.
local install, this site features hot buttons and explanations throughout expanding on these topics among others. Visitors from various industries can find pages around these topics specific to their industry on the new site as well. Access product information, demonstrations, videos, case studies, white papers, conference schedules, company news, webinar
schedules and many other informative tools with ease on the new DocuLex website. Customers and DocuLex resellers can view immediately and link to DocuLex corporate partners, access compliance information, and view a full Support area for automatic support renewals, software update downloads, manuals and tech notes, and instant support services. Also featured within the site is a login area for DocuLex resellers, to obtain an entire set of tools to support sales efforts.
Said David Bailey, DocuLex President, “Users want to have information – ALL information – at their fingertips. They don’t want to spend a bunch of time looking around online for exactly what they need or searching and searching for more education on a subject. The new DocuLex website enables fast access for anyone requiring more information on document management and document management software products, and explanations of what those broad terms entail. The significantly improved interface we provide with the new site will enable visitors to easily find what they are seeking and create the desire to return for updates and product developments.”
July 2011
DocuLex Introduces Search and Retrieval Capabilities for Encrypted PDF Documents
New capability added to the WebSearch v 4.0 component of the DocuLex Archive Studio Content Management Software Suite
Winter Haven, FL – July 7, 2011 – DocuLex, Inc.(www.doculex.com), creator of award-winning,
business-ready document management software, announced today that its WebSearch v 4.0 document
management software, a component of the DocuLex Archive Studio Content Management Software
Suite, can execute document search and retrieval operations instantly for password protected PDF files.
This new capability that allows WebSearch to accept and manage encrypted PDF files is especially
valuable for organizations that are transferring and delivering files mainly via email or unsecure FTP.
Many of these organizations are transferring information that is highly confidential, such as social security
numbers, forms or payments and privileged patient medical data, so encryption is a must.
Said David Bailey, DocuLex President, “We were challenged by existing and new customers to provide
something that could help them manage all PDF files, not just the ones that weren’t encrypted. Since
email is becoming a primary transport method of files between organizations, and the fact that email
transmission is not secure, the ability to encrypt those files that contain sensitive data is becoming more
and more imperative. We find there are many applications out there that require protection for their
files, so it made sense to create something that could effectively manage this sort of protected file in a
business environment. With this added capability to the WebSearch component of our Archive Studio
Software Suite, we provide the user an all-encompassing product that will address any PDF document
and allow the system to securely and automatically handle this document per the user’s specifications.”
About Archive Studio’s WebSearch
WebSearch is the document management component of Archive Studio. WebSearch may be utilized as
a service in the cloud or acquired as an on-premise server-based solution.
WebSearch is a secure, browser-based document management software that enhances internal and
external collaboration, business process workflow, email archiving, corporate compliance and records
retention management scheduling. The program was developed for use throughout a business’s
operations to regulate and streamline the flow of documentation and secure content access from any
location, anytime. The WebSearch user interface is similar, yet easier to use, than internet search
engines such as Microsoft Bing, Yahoo and Google. Searches are performed by entering specific index
field (meta data), full text content or date ranges, search history, search lists and saved searches.
For additional information on DocuLex Archive Studio, and to access an online self-guided demonstration,
visit http://www.doculex.com/complete_document.htm. For a 3 minute video introduction, visit http://
www.doculex.com/products.htm.
About DocuLex
Established in 1996, DocuLex offers years of experience in the field of document and content
management software development. DocuLex serves over 1000 customers with its award winning
Archive Studio product suite, which encompasses document capture, indexing, data conversion, security,
100% browser access, email archiving, workflow, word processing document control and records
retention management. Archive Studio is an easy to use, productive content management solution
for any business environment seeking secure Instant Document Access, and is available as a server-
based product or an on-demand cloud-based software as a service. See www.doculex.com for program
information, access to your local dealer and demonstrations.
May 2011
DocuLex Rolls Out Reseller Program for Conversion Services Providers
Service bureaus to partner with DocuLex to offer on-demand, cloud based Archive Studio software as a service for content management.
Winter Haven, FL – May 20, 2011 – Winter Haven, FL – May 20, 2011 – DocuLex, Inc.(www.doculex.com), creator of award-winning, business-ready document management software, announced today its plans to partner with service bureaus throughout the US, inviting the conversion services industry to become part of the DocuLex dealer network. Such partnerships will enable conversion services providers the opportunity to offer their customers a hosted solution for complete content management after the conversion process. The DocuLex Archive studio subscription-based software as a service is a 100% secure, browser-based solution that is an easy-to-use, productive electronic document management system for any business environment seeking secure instant document access. Archive Studio and its components enable collaboration, email archiving and compliance, knowledge management, customized workflow and records retention. Conversion service providers will benefit from offering the hosted solution to their customers by adding value to their existing customer base and attracting new customers with the offer of a complete solution for managing content after the conversion process, ultimately increasing revenue and having higher grossing sales overall. The Archive Studio subscription-based hosted solution is well suited for organizations with limited IT staff, and can be acquired for as little as $ 40 per user per month.
“For the Service Bureau marketplace, offering the DocuLex hosted solution is a great fit as there is not a significant amount of time or expense that needs to be invested in ramp-up to offer the solution to customers, and DocuLex stands right beside the Service Bureau to provide any and all support needed to the end user,” stated David Bailey, President of DocuLex. “Partnering with players in this industry just makes good sense – they do conversion for entities that don’t want to convert their documents to digital format in-house, and many of these companies need a way to manage their documents after the conversion process. They will be looking to the Service Bureau for a solution, and now the Service Bureau can offer one by reselling Archive Studio software as a service.”
Said Dante DePanicis, President of Stellar Documents, Inc., a conversion services provider in FL,“We initially purchased the server-based Archive Studio Software Suite from DocuLex as a great solution to manage our documents internally. After working with the product for a time, and with close communication from DocuLex, we realized there could be great value in offering this product to our customers. We can now offer them a solution to manage the documents we convert for them, and we also derive additional revenue from the sale as a DocuLex Dealer Partner.” For more details
April 2011
DocuLex Releases Archive Studio EFC add-in updates for Microsoft Office
Management of Electronic Office Documents just got even easier.
Winter Haven, FL – April 11, 2011 – DocuLex, Inc. (http://www.doculex.com), Take full advantage of new MS-Office 2010 features for sending Microsoft Office documents and custom metadata to WebSearch with the touch of a button. This update is designed to gain the full benefits of Windows 7 32 & 64 bit versions. Get your DocuLex update now!
Coming soon… additional support for Microsoft PowerPoint and Visio push button Add-in for sending to Archive Studio’s WebSearch document management software solution.
March 2011
DocuLex Releases Archive Studio’s WebSearch Connector V2 – Document Discovery Solution
Simple integration between line of business applications and WebSearch Document Management, Workflow and Email Archive solution.
Winter Haven, FL – March 17, 2011 – DocuLex, Inc. (http://www.doculex.com), creator of award-winning, business-ready document management software, announced today the availability of the company’s WebSearch Connector V2, a desktop solution for rapid integration between DocuLex Archive Studio’s WebSearch document management software and popular business applications, including Microsoft Dynamics GP, QuickBooks, Sage, Needles and other line of business software packages. The WebSearch Connector solution provides a direct pipeline between any application and WebSearch, allowing the user to execute document search and retrieval operations instantly from virtually all popular desktop or browser- based applications.
The DocuLex WebSearch Connector eliminates the technical hurdles and expense most often associated with custom programming and integration, allowing for built-in seamless integration. Added to version 2 is the ability to retrieve all documents associated to a transaction, name or key words in an email with just one touch of a key – instantly the browser opens with WebSearch displaying any documents related to the content of interest.
Read the complete release: DocuLex Releases Archive Studio’s WebSearch Connector V2 – Document Discovery Solution
February 2011
DocuLex Releases Archive Studio V4 for Microsoft Exchange 2010 Email Archiving
Powering automated email capture and archiving for document management, regulatory requirements and accounts receivable workflow processing
Winter Haven, FL – February 17, 2011 – DocuLex, Inc.(www.doculex.com), creator of award-winning, business-ready document management software, announced today that its WebSearch component of the Archive Studio Software Suite V4 now has the capability of pulling all inbound, outbound and intercompany email from Microsoft Exchange 2010. This automated, behind-the-scenes process eliminates user involvement or intervention, ensuring thorough capture and retention of all email. This ability provides cost-saving assistance with compliance of privacy laws including SEC, FINRA (NASD / NYSE), GLBA, HIPAA, FRCP, FERC and Sarbanes-Oxley.
In addition to archived email, WebSearch can leverage the Microsoft Exchange 2010 integration technology for actively capturing incoming accounts payable invoices and delivering outgoing receivable invoices with other supporting documents, thus reducing printing and scanning costs associated with paper-centric business process workflow. WebSearch pushes notifications for a task to staff including; invoice approvals, purchase orders, release of payment or customer emails with bill of lading, invoices and other supporting documents. WebSearch utilizes existing data from Microsoft Dynamics GP, Quicken and other popular accounting packages.
Said David Bailey, President of DocuLex, Inc., “Driven by the embedded decision engine, WebSearch is a comprehensive user interface that allows a company to grow and expand its use with enhanced functionality for business process automation. The addition of email archiving with MS Exchange 2010, along with its accounting process automation capabilities, is testament to furthering this growth and expansion.”
Read the complete release: DocuLex Releases Archive Studio V4 for Microsoft Exchange 2010 Email Archiving
January 2011
DocuLex Announces the Arrival of WebSearch Grid™
Document management application enables scalability across the enterprise
Winter Haven, FL – January 20, 2011 – DocuLex (http://www.doculex.com), creator of award-winning, business-ready document management software, announced today its release of WebSearch Grid, an addition to its WebSearch Enterprise component of the DocuLex Archive Studio content management software suite.
WebSearch Grid creates the ability to allow multiple, geographically-dispersed installations of WebSearch to work in tandem as a single WebSearch browser-based portal. As the volume of processing demands increase across an organization, WebSearch Grid provides the scalability needed to maintain optimum performance for intensified processing tasks.
“This Grid technology uniquely qualifies WebSearch as a linearly scalable application,” stated David Bailey, President of DocuLex. “Depending on the needs of an organization, each installation of WebSearch Grid may function as a general-purpose document repository, or different installations may be utilized for different purposes. For example, some installations may be used as portals for the user community, while others may be used to run virtually unattended, indexing new documents into WebSearch. For a company that has huge amounts of documents to add, one license of WebSearch Grid would double upload and indexing volume. The same applies for searching volume. With the addition of WebSearch Grid, an organization cannot outgrow DocuLex WebSearch document management software.”
In addition to enabling distributed processing across a full set of WebSearch installations (no matter the locations), WebSearch Grid provides support for increased performance through database replication. WebSearch Grid further distributes the database processing load by spreading database queries across replicated WebSearch databases. Read the complete release: DocuLex Announces the Arrival of WebSearch Grid™
December 2010
New DocuLex Headquarters Promote State-of-the-Art Document Management Capabilities
Move provides expanded facility to further Cloud offering
Winter Haven, FL – December 16, 2010 – DocuLex (www.doculex.com), creator of award-winning, business-ready document management software, announced today it has moved its corporate headquarters to 199 Avenue B, Winter Haven, FL. This larger, more modern facility will enable DocuLex to continue to provide organizations with the latest offerings found in its Archive Studio product, which facilitates automated document imaging, document management and workflow collaboration through its Goby Capture, WebSearch and Workspace components.
The new DocuLex headquarters are also equipped to promote growth of its subscription-based Cloud offering of the Archive Studio product. The new HQ facility is in the same location as its SAS 70 certified environment, with much additional space for client growth as the DocuLex hosted services offering continues its adoption in the marketplace.
Stated DocuLex CEO, David Bailey, “Our new facility will help us meet the increasing demand for hosted services far into the future. Many companies are finding based on their limited resources that the most cost effective route to great content management is through subscription-based services. We are happy that our Archive Studio product can now be deployed in this fashion.” Read the complete release: New DocuLex Headquarters Promote State-of-the-Art Document Management Capabilities
December 2010
DocuLex Releases Archive Studio’s Capture V5
Powering Automated Document Imaging for Document Management and Workflow Collaboration
Read more details in December’s issue of the Document Imaging Report
Winter Haven, FL – December 03, 2010 – DocuLex (www.doculex.com), creator of award-winning, business-ready document management software, announced today the V5 release of its Archive Studio Suite’s Image Capture components; Goby Capture, Office Capture and Professional Capture. Archive Studio, including its capture components, facilitates automated document imaging, document management and workflow collaboration for organizations in multiple industries to include Local, State and Federal Government, Healthcare, Legal, AR/AP and Manufacturing, among others.
New features in the V5 release are designed for saving time and valuable resources with improved automation of document processing and field-specific indexing, based upon newly implemented technologies in text recognition. In addition to the labor savings the new release generates, V5 has incorporated a new method of detecting individual documents within a stack of scanned paper. This environmentally-friendly upgrade eliminates the need for an extra document break cover page in the capture process by instead detecting document breaks based on content.
Read the complete release: Powering Automated Document Imaging for Document Management and Workflow Collaboration
November 2010
Erin Dempsey joins DocuLex as Director of Marketing
Dealers and Partners; I would like to introduce you to Erin Dempsey, our new Director of Marketing at DocuLex. Erin has over 20 years experience in marketing communications, strategic planning, and creation of educational programs for hardware and software developers, distributors and dealers in the document management market. Erin’s years and experience in this field have allowed her to establish a solid, one-on-one relationship with a vast number of the top executives and influencers in this market, enabling her to stay in tune with the latest trends and developments. Erin has held a number of positions over the years including Events Director for Harvey Spencer Associates, Vice President of Seminar Programs for Wood Associates, Marketing Communications and Public Relations Manager for deCarta, Inc., and Director of Marketing and Canadian Sales for nextScan, Inc. Additionally, Erin was the co-creator of the Enterprise Content Management seminars now owned by AIIM International, and consulted to AIIM during the first year of its seminar ownership. As you can see, Erin brings many years of experience to DocuLex and our dealer community. She is anxious to equip you, our dealers and partners, with additional marketing tools to boost your sales efforts, and will be working to deliver these tools and programs in the coming weeks. Erin would also like to hear what you need from DocuLex to further grow a profitable partnership, and will be contacting you in the coming weeks to discuss.
In the meantime, please visit our reseller site (http://resellers.doculex.com) to access valuable tools and information we currently have available for you, to include: – Product videos and power point presentations – Support access / Training and webinar schedule – Brochures, case studies, user guides and manuals – Artwork and banners
Erin may be reached at 863-297-3691 x260 and also edempsey@doculex.com. Feel free to contact Erin anytime to discuss joint marketing needs, or simply to introduce yourself. We look forward to further meeting your needs as a DocuLex dealer through Erin’s addition to the team.
September 2010
DocuLex Archive Studio Accounting Workflow ability incorporates QuickBooks and Microsoft Dynamics GP
Winter Haven, FL September 17, 2010 DocuLex (www.doculex.com), creators of content management solutions, announces the addition of its customizable, automated business process workflow capability to Archive Studio™. This addition extends Archive Studio’s ability to utilize a company’s existing customer data in popular accounting packages such as QuickBooks, by Intuit and Microsoft Dynamics GP. The program’s new intelligent “decision engine” organizes customer transactional information, orchestrates flow to each staff person involved, sends notifications and documents revisions and additions.
The end result is fully automated accounting processes and simplification with time and cost conservation.
Read the complete release: DocuLex Archive Studio Accounting Workflow Ability Incorporates QuickBooks and Dynamics GP
June 2010
DocuLex Archive Studio’s full suite of updates
DocuLex Customers: Increase Productivity – Enjoy the benefits of a 100% browser based solution.
As a DocuLex customer with active support and product maintenance, you are entitled to our most significant new release of Archive Studio’s product suite to date. Business process automation or some say workflow is an addition to WebSearch that takes the existing basic workflow offering to a new level. Email archiving is included, covering your organizational compliance responsibilities.
Numerous Microsoft update compatibility matters have been addressed. Maintaining current Archive Studio updates will insure your valuable decision making information is always available.
Please contact your local reseller, our support department or any DocuLex representative and express your interest in the new release that you are permitted at no cost. Our sales and support technicians will be happy to analyze your business process and provide recommendations for optimizing your cost center.
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DocuLex is proud to be a recommended supplier for all employees of Allstate and its affiliate companies as a Document Management Software Solutions provider. Allstate offices and employees use this database to find information about supplier businesses as part of their sourcing process and to facilitate timely processing of supplier payments.
