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DocuLex Awarded Contract With National Joint Powers Alliance (NJPA)

August 25, 2011adminTechnology UpdateComments Off

Partnership provides government municipalities and educational institutions with instant purchasing access for a complete document management solution straight from the NJPA schedule

Winter Haven, FL – August 25, 2011 – DocuLex, Inc., creator of award-winning, business-ready document management software, announced today that the company was recently awarded a contract from NJPA ( as a preferred provider of Electronic Document Management Software solutions with its Archive Studio Content Management Software Suite. With DocuLex listed as a contract holder with NJPA, NJPA members and future members can now source a Cloud or Server-based document management solution without having to go through an expensive and time consuming RFP process.  NJPA has met their member’s procurement requirements as a result of a national  competitive contract process. The Archive Studio Suite from DocuLex provides a streamlined approach to indexing, capturing and managing paper based and electronic files.

NJPA is a Member-driven service cooperative with a membership exceeding 35,000. NJPA offers a multitude of products, equipment and service opportunities to education, government and other non-profit entities.  Nationally and even beyond NJPA offers Contract Purchasing solutions that enable businesses and organizations to work smarter, bolder and better. NJPA empowers and enables a business and service alliance between buyers and suppliers to drive successful purchasing programs.

The Archive Studio Software Suite is a 100% secure, browser-based solution that is an easy-to-use, productive electronic document management system for any business seeking instant document access.  The Suite and its components enable collaboration, email archiving and compliance, customized workflow and records retention.

Stated Bruce Orgrodnik, NJPA Contract Manager, “Our mission is to provide our members and future members one place to source what they may need in terms of quality
equipment and software, eliminating a lot of hassle for them in the purchasing process.  We follow a strict protocol when evaluating new companies and products to add as contract holders on our schedule, and DocuLex surpassed our requirements with ease.  We are proud to offer our members and future members an approved solution for complete document and content management with the DocuLex Archive Studio Software Suite.”

“We are very pleased to have been awarded this contract with NJPA,” said David Bailey, DocuLex President.  “Partnering with a highly-regarded organization such as NJPA allows DocuLex further reach in to the government and not-for-profit communities.  This partnership also allows DocuLex to educate these communities about NJPA if they are not familiar, to show them a more streamlined way to purchase solutions through the NJPA schedule by becoming an NJPA member.”

About NJPA

The National Joint Powers Alliance® (NJPA) is a Municipal Contracting government agency established through legal statute in 1977. NJPA serves over 35,000 member agencies throughout the nation with competitively bid and awarded purchasing solutions from industry-leading vendors.     

About DocuLex

Established in 1996, DocuLex offers years of experience in the field of document and content management software development. DocuLex serves over 1000 customers
with its award winning Archive Studio product suite, which encompasses document capture, indexing, data conversion, security, 100% browser access, email archiving, workflow,  word processing document control and records retention management.  Archive Studio is an easy to use, productive content management solution for any business environment seeking secure Instant Document Access, and is available as a server-based product or an on-demand cloud-based software as a service.


DocuLex Launches New Website For Best User Experience in Navigation and Information Gathering

August 4, 2011adminTechnology UpdateComments Off

DocuLex has launched an entirely new website!  The website is designed to provide information seekers, current customers and DocuLex resellers with ease of navigation and quick access to educational content.  For those requiring information regarding document management, workflow automation, email archiving or what the differences are between Software as a Service vs. local install, this site features hot buttons and explanations throughout expanding on these topics among others. Visitors from various industries can find pages around these topics specific to their industry on the new site as well.  Access product information, demonstrations, videos, case studies, white papers, conference schedules, company news, webinar schedules and many other informative tools with ease on the new DocuLex website.  Customers and DocuLex resellers can view immediately and link to DocuLex corporate partners, access compliance information, and view a full Support area for automatic support renewals, software update downloads, manuals and tech notes, and instant support services.  Also featured within the site is a login area for DocuLex resellers, to obtain an entire set of tools to support sales efforts.

Why Electronic Document Management?

August 2, 2011adminGeneralComments Off

Electronic document management means learning to manage content and the documents that support it in a digital world.  Being paperless could mean different things to different people.  It could mean content management, document management, business process management, document imaging, records management or document capture among others.  To be paperless, you should consider the importance of managing digital information and maintaining the integrity of the document as the source.  Managing digital documents takes a degree of discipline.  Many things need to be considered such as what is the document?  Why is it needed?  How will the documents be accessed and used?  Who needs to access it?  Is the information sensitive?  How long must the information be kept?  Am I complying with current laws and regulations?

Your source files must be reliable or an accurate representation of the original.  When you are evaluating going paperless, the archive file you choose must be reliable 5, 10 or even 30 years from now.  For electronically born documents, retaining the native format is the most desired format.  For paper to image files, PDF is the ideal format for sharing, archiving and meeting legal requirements.
A completely paperless office in a typical business environment today is not totally realistic, however, there is no reason not to begin the initiative, improve processes and benefit from better leveraging information immediately.

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