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Archive Studio™ — Document Management Software
A Business-Ready Content Management Solution
Now, Email Archival capabilities and the new Workflow "decision engine" are included with Archive Studio
Information drives today’s economy, and the companies that fare best in this competitive climate are those that capture, store and retrieve information in a way that best supports their core business processes. A wide range of businesses rely on ready access to information to serve their customers and manage their operations.
The award-winning Archive Studio offers a full range of scalable products, servicing everything from basic content management needs to enterprise-wide document management, workflow, email archiving, records management and distributed or centralized image capture. Archive Studio’s WebSearch™ document management module provides 100% browser based capabilities from a single server installation. Archive Studio is easily customizable and fully compatible with Active Directory, plus the developer – API – provides full integration capabilities with other lines of business applications.
Using Archive Studio, organizations can tightly control all valuable information assets by directing the flow of documents from capture and indexing to access and collaboration to policy based destruction.
With the flexibility and capabilities of Archive Studio, plus an attractive price point, this stands as one of the highest value content management solutions on the market today.
Archive Studio provides innovative methods of personalizing capabilities to meet your specific needs, along with virtually limitless scalability and exceptional performance. Productivity enhancing features include:
Document Management – An enormous amount of unstructured content is created and handled daily across any organization and often between multiple geographic locations. Archive Studio products make it easy for knowledge workers, regardless of location or system, to securely capture, manage and share electronic content, significantly increasing efficiency and productivity while reducing the costs associated with maintaining paper and unstructured electronic files.
Records Management and Retention Lifecycle Policy – Organizations are experiencing growth of both must-keep documents in addition to irrelevant information, with increased vulnerability in defining which content is or is not a formal record. Archive Studio simplifies electronic records management so that everyone, including the average knowledge worker, can easily classify and declare documents as records. As new records are entered, retention policies are immediately associated with each specific document for possible legal holds and eventual destruction based upon industry retention rules.
Email Archiving – An on-demand or on-premise email archiving solution for email storage management, legal discovery, compliance, and policy-based corporate governance needs. Archive Studio allows organizations to reduce the demands on Exchange and eliminates PST files, while providing a virtually unlimited browser based mailbox for knowledge workers. Archive Studio combines document management, email management and records management with one manageable application.
Compliance Automation – Today’s business relies on the knowledge worker to add relevant information into the company’s document management repository early in the business process and with accuracy. To maintain this desired uniformity, Archive Studio deploys administrative processes and data choices to insure all relevant business documents are added or checked-in with accurate and organized searchable data and version information.
Content Control – For businesses that revolve around word processing documents and email, such as legal departments, law offices, accounting and consulting firms. Consolidate all pertinent business information into a single browser-based system with full access to documents via your intranets, extranets, or the Internet. Access WebSearch from inside familiar desktop tools, such as Microsoft Word, Microsoft Outlook, and other desktop products. Help the firm's staff work together and share matter-related document content securely with both colleagues and clients. Keep up with the increasingly complex transactions, being worked on at the same time. Efficiently manage the matter or engagement lifecycle, from the initial opening through the final disposition and destruction of its content.
Workflow – The manual process of moving documents through a business is subject to bottlenecks and processing errors, with difficulty in recognizing a problem until the nature of the issue becomes mission critical. Automating the business process electronically ensures that documents and decision making events move along at the desired pace. Visual inspection by supervision is always available, from anywhere at any time.
Collaboration – Dispersed users, workgroups and guests can easily collaborate on selected documents or a collection of content in a single workspace folder or an organized tree structure of private-labeled folders. The SharePortal™ feature of Archive Studio enables guests, such as clients, vendors or business associates to collaborate with knowledge workers over the Internet, without use of FTP transfers, FAX and large e-mail transmissions.
Business Industry Compliance and Continuity – Business interruption can happen at any time, whether it is an unexpected audit, litigation or local disaster. Preservation of critical content and quick access to it after infrastructure loss can make or break a business. The security of a comprehensive and scalable document management solution, along with high-availability, archiving and failover capabilities, make Archive Studio a critical component of any serious disaster recovery plan.
Image and Electronic File Capture – For information to be properly managed, it must be captured and indexed with standardized values for searching and organization. Workers from all business levels are now required to capture information. They demand a productive yet simple process for capturing paper-based documents, electronically created files, e-mail and miscellaneous relevant data. Whether the knowledge workers business process is to capture documents from the walk-up copier, network scanner, word processing application or e-mail, Archive Studio is there and ready.
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